Over the last 20 years, scanning documents has become the norm for transmitting documents in today’s workplace.
Copiers come standard with multiple scanning features ready to utilize. Here’s a few examples of what you can do with yours-
- Scan to email– assuming you have internet connectivity in your office, the copier can be programmed to forward scanned documents to email destinations. This is a simple, elegant solution for scanning with one limitation: file size. Most email servers place a limit on maximum file size. This has grown dramatically over the years, but still exists. If you are going to scan large documents or documents heavy with graphics on a regular basis, you may want to consider another option. Such as-
- Scan to folder– shared folders are programmed into the copier as scan destinations. This is another simple solution that allows users to scan either to their own pc or to shared folders on a server.
- Scan to Media– scan directly to a removable USB or SD memory device.
- Scan to Google Drive (or Dropbox, Box, etc.)- Online file sharing and file storage platform.
- Scan to Mobile Device– As simple as it seems. You can scan it directly to that device in your hand or nearby.
- Scan to Document Server– this is an area of hard drive space in the copier. Users scan to the copier hdd, then using a browser, browse to the copier to “pull” their scans back to their pc.
- TWAIN scan– this is where a program “pulls” a scan from the copier. Often seen in medical offices to bring images (scans) into a patient records program.
The above scan methods are common to most modern copiers. Manufacturers are rapidly integrating cloud storage capabilities in their machines.
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